Portal Updates

The Program Administrator will review the feedback from the AV Testing Session of the core functionality and consider potential enhancements to the Portal feature before official launch.

Mid-February: Disclosure Form Transfer Process

The Illinois Shines Program Administrator has developed the Disclosure Form Transfer process, which allows Disclosure Forms to be transferred from one entity to another in circumstances where written requests are provided to the Program Administrator from all parties involved. This will provide flexibility to Approved Vendors (“AVs”) and Designees should they need to manage Disclosure Forms that were not generated directly by that specific AV or Designee.

Based on the permissions settings in the new Subscription Management Portal Feature, AVs or Designees who did not originally generate a Disclosure Form will not be able to subscribe that Disclosure Form to a Community Solar project. The Disclosure Form Transfer Process will support these circumstances where there is a mismatch between the entity who generated the Disclosure Form and entity who is managing the Disclosure Forms and subscriptions for the project. The Program Administrator has reached out to AVs where disclosure form transfers may be necessary, asking AVs to submit requests if necessary. The full process is outlined in the Subscriber Management Training Guide.

Mid-February: Data Import

To support the launch of the Community Solar Subscription Management Feature, the Program Administrator will import all current subscriber data into the Portal in late February/early March, including the most recent subscriber data from the December Semi-Annual Verifications and the December–February Part II Quarterly Period. Prior to final subscriber data import, the Program Administrator will perform a series of data validation checks on all subscriber records. Subscriber records with any data validation errors will not be imported into the Portal. The Program Administrator will identify records omitted from the final data import due to data validation errors and share those records with Approved Vendors (“AVs”). AVs will be responsible for correcting the subscriber data errors that prevented validation and importing the updated data into the Portal once the Community Solar Subscription Management Feature is live. AVs must ensure the subscriber data in the Portal is accurate and up to date. Any records that are not imported into the Portal will not be considered for subscriber verification purposes or Annual Report daily average calculations.

Please see Appendix A of the Subscriber Management Training Guide for a list of data validations.

The Program Administrator will reach out to AVs once the final subscriber data import has been completed and outline any outstanding action items and next steps.

Late-February: Final Subscriber Data Import

The Program Administrator will import current subscriber data into the Portal that passes all required data validation checks. Any subscription rows that do not pass required data validation checks will not be imported. The Program Administrator will communicate to AVs and Designees that have impacted records to explain the data issues and how the AV can resolve the issues by updating the subscriber data and importing the data after official feature launch.

Late-February: Subscriber Management Live Webinar

The Program will host a live webinar on February 26, 2026, from 12:00 – 1:15 p.m. CPT. The webinar will provide a live demo, recorded reference resource, and detail the feature’s development, benefits, and upcoming changes to subscriber data management processes. Please register with this link.